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Google and Microsoft are bringing AI to Word, Excel, Gmail and extra. It may enhance productiveness for us – and cybercriminals

March 21, 2023
in Workplace
Google and Microsoft are bringing AI to Word, Excel, Gmail and more. It could boost productivity for us – and cybercriminals

Table of Contents

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  • The creation of generative AI
  • What’s underneath the hood?
  • Usability issues
  • Security issues

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Google and Microsoft are on a mission to take away the drudgery from computing, by bringing next-generation AI instruments as add-ons to current companies.

On March 16, Microsoft introduced an AI-powered system referred to as Copilot will quickly be launched to its 365 suite apps together with Word, Excel, PowerPoint, Outlook and Teams.

The information happened two days after Google printed a weblog explaining its plans to embed AI into its Workspace apps reminiscent of Docs, Sheets, Slides, Meet and Chat.

Collectively, tens of millions of individuals use these apps every day. Bolstering them with AI may present a serious productiveness enhance – so long as safety isn’t an afterthought.

The creation of generative AI

Until lately AI was primarily used for categorisation and identification duties, reminiscent of recognising a quantity plate utilizing a site visitors digicam.

Generative AI permits customers to create new content material, by making use of deep-learning algorithms to large information. ChatGPT and DALL-E, amongst others, have already taken the world by storm.

Now, Microsoft and Google have discovered a extra concrete approach to deliver generative AI into our workplaces and lecture rooms.

Like different generative AI instruments, Copilot and Workspace AI are constructed on giant language fashions (LLM) skilled on huge quantities of information. Through this coaching, the techniques have “realized” many guidelines and patterns that may be utilized to new content material and contexts.

Microsoft’s Copilot is being trialled with simply 20 prospects, with particulars about availability and pricing to be launched “within the coming months”.

Copilot will likely be built-in throughout apps to assist expedite tedious or repetitive duties. For instance, it would:

assist customers write, edit and summarise Word paperwork
flip concepts or summaries into full PowerPoint displays
establish information developments in Excel and rapidly create visualisations
“synthesise and handle” your Outlook inbox
present real-time summaries of Teams conferences
deliver collectively information from throughout paperwork, displays, e-mail, calendar, notes and contacts to assist write emails and summarise chats.

Assuming it executes these duties successfully, Copilot will likely be a large improve from Microsoft’s authentic Office Assistant, Clippy.

Google’s Workspace AI will provide related capabilities for paying subscribers.

What’s underneath the hood?

Microsoft described Copilot as a

subtle processing and orchestration engine working behind the scenes to mix the facility of LLMs, together with GPT-4 […].

We don’t know particularly which information GPT-4 itself was skilled on, simply that it was quite a lot of information taken from the web and licensed, based on OpenAI.

Google’s Workspace AI is constructed on PaLM (Pathways Language Model), which was skilled on a mix of books, Wikipedia articles, information articles, supply codes, filtered webpages, and social media conversations.

Both techniques are built-in into current cloud infrastructure. This means all the information they’re utilized to will already be on-line and saved in firm servers.

A close-up of a laptop screen, which has a window open with information about Microsoft's 365 Copilot software.

Microsoft says customers’ content material and prompts received’t be used to coach the Copilot AI.
Shutterstock

The instruments will want full entry to the related content material so as to present contextualised responses. For occasion, Copilot can’t distil a 16-page Word doc into one web page of bullet factors with out first analysing the textual content.

This raises the query: will customers’ info be used to coach the underlying fashions?

In relation so far, Microsoft has stated:

Copilot’s giant language fashions are usually not skilled on buyer content material or on particular person prompts.

Google has stated:

[…] personal information is saved personal, and never used within the broader basis mannequin coaching corpus.

These statements recommend the 16-page doc itself received’t be used to coach the algorithms. Rather, Copilot and Workspace AI will course of the information in real-time.

Given the frenzy to develop such AI instruments, there could also be temptation to coach such instruments on “actual” customer-specific information sooner or later. For now, nonetheless, it appears that is being explicitly excluded.


Read extra:
Evolution not revolution: why GPT-4 is notable, however not groundbreaking

Usability issues

As many individuals famous following ChatGPT’s launch, text-based generative AI instruments are susceptible to algorithmic bias. These issues will lengthen to the brand new instruments from Google and Microsoft.

The outputs of generative AI instruments will be riddled with inaccuracies and prejudice. Microsoft’s personal Bing chatbot, which additionally runs on GPT-4, got here underneath hearth earlier this yr for making outrageous claims.

Bias happens when giant volumes of information are processed with out acceptable choice or understanding of the coaching information, and with out correct oversight of coaching processes.

For instance, a lot of the content material on-line is written in English – which is probably going the principle language spoken by the (principally white and male) individuals creating AI instruments. This underlying bias can affect the writing model and language constructs understood by, and subsequently replicated by, AI-driven techniques.

For now, it’s onerous to say precisely how problems with bias would possibly current in Copilot or Workspace AI. As one instance, the techniques could merely not work as successfully for individuals in non-English-speaking international locations, or with numerous kinds of English.


Read extra:
ChatGPT threatens language range. More must be performed to guard our variations within the age of AI

Security issues

One main vulnerability in Microsoft’s and Google’s AI instruments is they might make it a lot simpler for cybercriminals to bleed victims dry.

Whereas earlier than a legal could have wanted to trawl by way of tons of of information or emails to search out particular information, they’ll now use AI-assisted options to rapidly collate and extract what they want.

Also, since there’s to date no indication of offline variations being made obtainable, anybody wanting to make use of these techniques should add the related content material on-line. Data uploaded on-line are at higher danger of being breached than information saved solely in your pc or telephone.

Finally, from a privateness perspective, it’s not notably inspiring to see but extra avenues by way of which the most important companies on this planet can acquire and synthesise our information.


Read extra:
ChatGPT is an information privateness nightmare. If you’ve ever posted on-line, you should be involved

The Conversation

The authors don’t work for, seek the advice of, personal shares in or obtain funding from any firm or group that may profit from this text, and have disclosed no related affiliations past their tutorial appointment.

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